You are warmly invited to our AGM: An evening with the donkeys: 11 years of caring at Eseltjiesrus Donkey Sanctuary
The Sanctuary has a reputation for interesting, entertaining and fun-filled AGMs. Each year we present the work of the past year through slides and words. This year we will hold our AGM in McGregor.
: Wednesday 1st August 2018 at 6pm for a 6.30pm start
: Venue to be announced – will be in McGregor
What are we serving
: Drinks (a selection of our own wines and fruit juices) as well as hot soup with bread and a surprise.
Please invite your friends and anyone wanting to know more about our work.
We look forward to sharing this evening with you. To ensure a warm welcome and enough delicious refreshments please let us know if you will be attending.
Agenda for the evening
1. Welcome – Verwelkoming
2. Minutes of previous AGM and matters arising
(see our website for last year’s Minutes)
3. Let’s talk about donkeys: highlights from the past year
4. Caring for donkeys: a look at donkey care and welfare
5. Money matters: how we spend our money and where it comes from
(see our website for latest audited financial statements – available from 23 July)
6. Funding the future
7. Some business matters: Appointment of auditors; Election of the Board of Eseltjiesrus Donkey Sanctuary; and proposed Constitutional change
8. Any other business and Closure – Afsluiting
Proposed change to Eseltjiesrus Donkey Sanctuary Constitution:
It is proposed that paragraph 11.3 in the constitution which reads:
The chairperson and at least one other member of the Executive Committee shall be authorised signatories in respect of the organisation's bank account.
Be changed to the following:
There must at all times be four bank signatories whom the Board must appoint from amongst the Board members or the Executive Committee, provided that:
11.3.1 at all times one of the signatories must be a Board Member;
11.3.2 any one of the appointed signatories may authorise the bank to make a payment or other authorised transaction for the organisation; and
11.3.3 the Board must make rules relating to the procedure to be followed internally within the organisation when making payments over a certain amount.
A membership reminder
All adopters, donors and volunteers (who regularly give of their time) are automatically Members of Eseltjiesrus Donkey Sanctuary. And you remain a member until you stop adopting, donating or volunteering. Most importantly you need to be a member to vote at the AGM.
If a member is unable to attend the AGM you may in writing or by email appoint the Chairperson of the AGM (Anthony Coombe) or another Member to vote on your behalf as a proxy. If you have any questions about any of this please do contact us. Please send your proxy appointment to us on or before 27th July 2018.
Please RSVP to assist with catering by Friday 27th July to:
email: email@example.com or telephone: 023 625 1593
(Donations to cover the cost of venue hire and catering will be appreciated)